Business Process Assessment Tools

Assessment Tools

As a service to the University, the Office of Internal Audit has created self-assessment tools that can be utilized by any department.  These self-assessments are a series of yes/no questions directly related to current practices established  by the various authoritative departments of the University that can provide guidance where business processes may need closer review to maintain compliance.

Capital Equipment Process Assessment

The Capital Equipment Process Assessment tools provides a department with an assessment tool to ensure equipment that is purchased for more than $5,000 is appropriately handled.  Included within this assessment tool are Best Business Practices in the following areas:
  • Procedures that should be included with the hiring and training of employees
  • Segregation of duty considerations for persons who are may purchase, receive, inventory, or dispose of capital equipment
  • Acquisition forms requirements depending on the funding source

Cash Handling Assessment

This tool provides a department the ability to compare their current cash handling processes against cash handling best practices.  This self-assessment covers the following areas:

  • Hiring and Training
  • Segregation of Duties
  • Mail Receipting
  • Over-the-Counter Receipting
  • Petty Cash
  • Record Keeping
  • Reconciliations
  • Protecting Assets
  • Depositing Funds
  • Returned Checks

Donation Process Assessment

The Donation Process Assessment tool provides a department the ability to compare their current donations processes to donation best practices.  This tool will provide Donation Process self-assessment in the following areas:
  • Donations
  • Reviewing Donations Received

General Business Process Assessment

The General Business Process Assessment tool provides a department the ability to compare their current business processes against general business best practices.  This self-assessment tool covers the following areas:
  • Hiring & Training
  • Review and Oversight
  • Record Keeping

IT Best Practices Assessment

IT Best Practices which include:
  • Computer Use Policies
  • User Accounts
  • Computer Equipment
  • Data Security

Non-Capital Equipment Process Assessment

The Non-Capital Equipment Assessment tool provides a department the ability to compare their current Non-Capital Equipment processes to best practices.  This self-assessment will cover the following areas:
  • Hiring & Training
  • Segregation of Duties
  • Acquisition of Property
  • Property Management
  • Record Keeping
  • Reconciliations
  • Surplus Property Disposal

Payroll-HR Process Assessment

The Payroll-HR Assessment tool provides a department the ability to compare their current Payroll and HR processes to payroll and HR best practices.  This self-assessment will cover the following areas:
  • Adding Employee to the Payroll System (Hiring)
  • Entering, Reviewing, and Authorizing Payrol Rates and Changes
  • Preparing Attendance and Timekeeping Data
  • Telecommuting and Flex Time
  • Termination of Employee Payroll and Benefits

PCard Process Assessment

The PCard Process Assessment tool provides a department the ability to compare their current PCard processes to PCard best practices.  This self-assessment will cover the following PCard areas:
  • Hiring & Training
  • Requisitioning Goods & Services
  • Security
  • Reviewing & Reconciling
  • Management Oversight

Purchasing & Accounts Payable (AP) Process Assessment

The Purchasing & Accounts Payable tool provides a department the ability to compare their current Purchasing and Accounts Payable practices against best practices.  This self-assessment covers the following areas:
  • Hiring & Training
  • Requisitioning Goods & Services
  • Ordering the Items Requested
  • Receiving Goods
  • Reviewing Invoices & Preparing the Payment Request
  • Invoices and Billing Statements Coding

Risk Assessments

Risk is defined as the "possibility of an event occurring that will have an impact on the achievement of objectives." Departments within the University are exposed to a wide variety of risks daily. The impact of these risks could affect a department's finances, operations, sponsored funding, or reputation. To effectively manage these risks, it is necessary for management to implement a process to identify, assess, prioritize, and manage them. The following is a tool to facilitate the risk assessment process:

Service Center Assessment

The Service Center Assessment tool provides a department the ability to compare their current Service Centers processes to service centers best practices.  This self-assessment will cover the following Service Center areas:
  • Establishing a Service Center
  • Budget Guidelines
  • Monitoring and Review

Sponsored Funding Post-Award Process Assessment

The Sponsored Funds-Post Award Administration Assessment tool provides a department the ability to compare their current Sponsored Funds-Post Award Administration processes to sponsored funds-post award administration best practices.  This self-assessment will cover the following Sponsored Funds-Post Award Administration areas:
  • Hiring and Training
  • General Post-Award
  • Salary & Wages

Travel Process Assessment

The Travel Process Assessment tool provides a department the ability to compare their current travel processes to travel best practices.  This self-assessment will cover the following travel areas:
  • Hiring & Training
  • Requisitioning Travel
  • Making Travel Arrangements and Incurring Travel Expenses
  • Preparing Employee Expense Voucher
  • Reviewing Travel Claim and Actual Expenses